Administrative Assistant III

Under general supervision, the class performs administrative and office management support functions for a city manager or supervises clerical and administrative office operations; and performs related duties as required.

ESSENTIAL DUTIES:  

• Assisting in analysis and review of Kronos CATA records of Security personnel in coordination with the CDA Timekeeper.
• Assist in tracking and monitoring scheduling for Security Shift Supervisors, Sergeants, Officers and Hourly Officers to ensure they are in compliance with policies.
• Serves as a liaison with the timekeeper and HR representatives.
• Tracking and analysis of data for various report submissions.
• Research data to complete reports such as absenteeism, Sgt. Ride Along, Citations, Overtime, Annual bids, performance evaluations, etc.
• Coordinates with the Administrative Unit to ensure accuracy of records.
• Orders equipment, material and supplies to support operational activities on the Watch level.
• Coordinates, reviews and follow up on work orders for operational improvements.
• Distribution of payroll checks.
• Creates and maintains data in various software programs such as CAPERS, Excel, Power Point, Word.
• Performs administrative and secretarial functions.
• Assistant to the monthly Administrative Sergeant.
• Direct report to the Shift Supervisor (Watch Commander).
• Coordinates and maintains annual training requirements for personnel.
• Maintains personnel files.
• Attend meetings and takes notes for report submission.
• Assist in preparation of annual budget.
• Discipline tracking and follow up training.
• Reviews reports and citations to ensure accuracy and completion.
• Coordinates with Compliance/Citation Manager for court hearing dates.
• File and organization of daily, weekly and monthly reports.
• Record retention and creation of a storage organization system.
• Assist with the hiring process if needed processing paperwork.
• Creation of reports or systems to improve operational efficiencies as requested.
• Population of monthly data for reports.
• Coordinate’s repair of broken or damaged equipment.
• Other duties as assigned.